An outlook is a powerful tool with many features that can help improve your productivity. However, many users don’t take full advantage of Outlook’s features, or are unaware of some of the more useful ones. In this article, we’ll highlight some of the features of Outlook that you may not be using, but which can be very helpful.
We’ll also provide 9 tips on how to recover data from Outlook if you accidentally delete it or lose access to it.
Search Function
One of the most useful features of Outlook is its search function. If you’re looking for a specific email, attachment, or even just a keyword, you can use the search function to quickly find what you’re looking for. To use the search function, simply click on the magnifying glass icon in the top-right corner of the Outlook window.
Set Up Rules
Another great feature of Outlook is the ability to set up rules. Rules allow you to automate some of the tasks that you would otherwise have to do manually. For example, you can set up a rule that will automatically move all emails from a certain sender to a specific folder. To access the rules feature, click on the gear icon in the top-right corner of the Outlook window and select “Manage Rules & Alerts” from the menu.
Use Categories
Categories are a great way to organize your emails and make it easier to find what you’re looking for. You can create your own categories or use the default ones that come with Outlook. To assign a category to an email, simply click on the message and then click on the “Categorize” button in the top-right corner of the window.
Create Quick Steps
Quick Steps are a great way to automate repetitive tasks. For example, if you often find yourself forwarding emails to multiple people, you can create a Quick Step that will do this for you with just a few clicks. To access the Quick Steps feature, click on the gear icon in the top-right corner of the Outlook window and select “Quick Steps” from the menu.
Use Templates
If you find yourself sending similar emails frequently, you can save time by using templates. Templates allow you to create an email with all of the necessary recipient information and text already filled in. To access the templates feature, click on the “New” button in the top-left corner of the Outlook window and select “More Items” from the drop-down menu. Then, click on “Choose Form” and select “User Templates in File System” from the drop-down menu.
Customize Your View
Outlook allows you to customize your view so that you can see only the information that is relevant to you. For example, you can choose to view only unread messages or only messages that are flagged as important. To customize your view, click on the “View” tab in the top-left corner of the Outlook window and select “Change View” from the menu.
Use Flags
Flags are a great way to keep track of important email messages. You can flag messages as being action items, follow-ups, or just for your own reference. To flag a message, simply click on the message and then click on the “Flag” button in the top-right corner of the window.
Schedule Emails
If you need to send an email but don’t want it to be sent immediately, you can use the scheduling feature to have it sent at a later time. To schedule an email, click on the “Options” button in the top-right corner of the composer window and select “Delay Delivery” from the drop-down menu.
Use the Reading Pane
The reading pane is a great way to quickly view email messages without having to open them. To enable the reading pane, click on the “View” tab in the top-left corner of the Outlook window and select “Reading Pane” from the menu. Then, select “Right” or “Bottom” from the drop-down menu to choose where you want the reading pane to be located.
Conclusion
Outlook is a great email client that has a lot of features that can save you time and make your life easier. Be sure to take advantage of the search function, set up rules, use categories, create Quick Steps, use templates, and customize your view, use flags, schedule emails, and use the reading pane.
